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Section 1: Board of Directors
A. Is the governing body of Placentia/Yorba Linda Girls Softball Association (PYLGSA), makes all decisions concerning the Association including all policies, rules and regulations.
1. All members shall follow the policies, rules and regulations established by the Board. Violation of the above can result in expulsion from the Association membership.
2. Revisions or Amendments to Association Policy:
a) Shall be presented at Board meeting in the form of a motion.
b) Requires a simple majority vote of Board members present.
c) No policy decisions shall be made based solely on past practices or actions.
B. Meetings
1. The Board shall ordinarily meet twice (2) a month from September through June and once (1) a month during July and August if needed.
2. Order of business
a) Call to Order
b) Roll Call
c) Reading and Approval of Minutes
d) Correspondence
e) Treasurer's Report
f) Officers and Committee Chairpersons Report
g) Old Business
h) New Business
i) Adjournment
Section 2: Divisions
A. Structure/Age Requirements
1. T-Ball Division - Consists of players five (5) or (6) years old as of January 1 of the year of play.
2. 8 and Under Division - Consists of players ages eight (8) or seven (7) years old as of January1 of the year of play.
3. 10 and Under Division - Consists of players ages ten (10) years or under as of January 1 of the year of play.
4. 12 and Under Division - Consists of players ages twelve (12) years old or under as of January 1 of the year of play.
5. 14 and Under Division - Consists of players ages fourteen (14) years old or under as of January 1 of the year of play.
6. 16 and Under Division - Consists of players ages sixteen (16) years old or under as of January 1 of the year of play. If there is not enough players to organize this Division, the players will be combined with the 14U Division.
7. See BYLAWS ARTICLE II Section 2, A.1 for further definition of age cutoff.
B. Divisional Split - whenever there are twelve or more teams in one division, the Agent may decide, for parity and the best interest of the players, to split the division into a American Conference and a National Conference. The Agent will determine how many American teams will be fielded, not to exceed the number of the teams in the National Conference. With board approval, the 14U Agent may split the 14 U division into 2 Conferences with fewer than 12 teams, but still not more than half in the competitive level. (Exception: the T-Ball Division)
C. American Conference - shall be teams of players drafted first from try-out lists. All players, except freezes, must try-out.
1. Objectives for American Conference:
a) To establish an advanced level of competition for players of advanced skills.
b) To promote good sportsmanship, and learn team cooperation.
D. National Conference - shall consist of teams whose players were not drafted into the American Conference.
1. Objective for National Conference:
a) Develop softball skills in less experienced player.
b) Allow players of equal abilities to develop and compete successfully.
c) Promote good sportsmanship, and learn team cooperation.
E. A player may play up an age level, providing there is room for all registered players in that divisions age bracket, but not down.
Section 3: Registration Requirements
A. Refer to Bylaws ARTICLE II, Section 2, A, for proof of age requirements.
B. No player shall register without the consent of her parent or legal guardian.
C. A player may request to play up a division upon the written consent of the parent(s) or guardian(s), and such request must be made during the registration period (refer to PYLGSA POLICY Section 2, E).
D. “DO NOT DRAFT” requests may be made with the following conditions:
a) These requests may not be made after teams are formed. No exceptions.
b) All requests made prior to team formation are at the division agent’s discretion.
E. A player who is not registered is ineligible for practice or Association play. Forfeiture of all games that any ineligible player participated in will occur.
F. The playing of any player, for whom the Registrar has no completed registration application, shall result in the forfeiture of all games in which such a player has participated.
G. A player becomes an official Participating Member upon acceptance of their completed Registration application, proof of date of birth and Registration fees by the Registrar.
H. A player whose registration misrepresents her ability to participate for medical or other reasons may, by decision of the Board, be banned from further Association play during the current season. See PYLGSA POLICY Section 4, I for player replacement procedures.
I. If a player's financial obligations, including registration fees, fair share donation, or any other funds owed to the league are not paid, the player will not be placed on a team or allowed to participate in any league function until they are in good financial standing. Exception: The Registrar may allow a scholarship in place of the registration fee.
Section 4: Team Formation
A. Objective
1. It is the object of this policy to develop a method by which players and pitchers are fairly distributed to form teams of generally equal competitive ability.
2. It is also the object of this policy to design a method by which Managers/Coaches may select their team.
B. Tryouts
1. To qualify for the open draft, all players must participate in tryout evaluations, except "frozen" players.
2. Players must be "frozen" by notifying the appropriate Division Agent no later than the first scheduled tryout date. Failure to comply will result in loss of "freezing" privilege. Only properly registered players may be frozen.
3. Tryouts will be held for the purpose of evaluating the softball skills of each Participating Member in order to ensure an equitable method of player distribution for each team.
4. Tryouts will be held in January, weather permitting.
5. Evaluation of the players will be the responsibility of the respective Managers/Coaches.
6. Each player will receive a tryout number from the Registrar and the number may be assigned at registration.
7. Categories to be evaluated
a) Infield Fielding
b) Infield Throwing
c) Outfield Fielding
d) Outfield Throwing
e) Hitting
f) Running
g) Pitching
8. Players who fail to make tryouts must be evaluated by a Board member to be placed in the Open Draft. No player may be drafted without the agent evaluating this player's ability and experience.
C. Team Formation Requirements
1. The number of teams formed will be based on the Association registration and the number of Board approved Managers/Coaches.
2. No team in 8U, 10U or 12U will have more than 3 players above the number of defensive fielders allowed on the field for that division. With Agent approval, teams may have more than 13 players. Any players above these limits will be placed on a waiting list.
3. A team must maintain the number of players allocated to them, therefore, the Registrar must be notified that a team is short of players. If there are players available, the Registrar will replace resigned or injured players.
a) Penalty: Failure to comply with this rule will result in the forfeiture of all games played during the time the team was below the required number of players.
4. No players from the waiting list will be placed on a team roster after mid season.
5. No Team shall have more then (1) returning ASA All-Star (National 8U, 10U & 12U) unless each has at least one of these players on their Team
D. Procedure: "Open Draft 14 and Under"
1. Preparation – “Open Draft”
a) Each Manager must freeze his or her child. If a Manager has more than one child, he/she must freeze their additional children also. They may opt to have their additional children tryout in order to establish a draft round for them. The tryouts for these additional children will be rated by a committee composed of the Division Agent, the VP of Operations, and the Director of Coaches. If any of these committee members have daughters in the Division in question, that person will be excluded from the committee and another Board Member, appointed by the President will take his/her place. This committee will determine the draft round for selection for these players. The Manager must select the additional children in the specified round.
b) Each Manager may also freeze one other player in addition to their own child. A Coach’s freeze identifies the child of their Assistant Coach. If they do not have an Assistant Coach, they can then declare a Player freeze. In order to declarere a Player freeze, the Manager must have previously received permission from the Player’s parents to freeze this Player. If the Assistant Coach has more than one Player in this Division, then the additional child(ren) will be rated as specified under Section 4.D.1.a). All Coach and Player freezes will be verified by the Division Agent prior to the first tryout. These freezes must comply with all other Sections of PYLGSA Policies and follow these guidelines (all criteria of which are from the previous spring season):
* 1st round-designated impact pitchers
* 2nd round-Red or Blue all-star returning to age division (or returning impact pitcher)
* 3rd round-White all-star returning to age division
* 4th round-Red all-star moving up to age division or inter-city/ASA nominated all-star player returning to age division
* 5th round-Blue or White all-star moving up to age division or returning player to age division
* 6th round-moving up to the age division
NOTE: Freeze ratings are subject to the discretion of the division agent(s). If both designated freeze players are the same rating, then one will be rated the round assigned and the other will be rated the round below.
c) If a Manager does not have a child to freeze, then they will receive the first draft and second if they do not have a Coach or Player freeze. A restriction will be that they can not draft two pitchers the Association identifies as being "Impact Pitchers".
d) The "Open Draft" list will be simultaneously revealed to all the Managers/Coaches at the tryouts for that division.
e) The Board has the right to designate player pools (ex: impact pitchers) to ensure competitive parity.
f) The order of draft will begin with the lowest number drawn and continue to the highest number and then reverse itself in alternate rounds.
g) All "unique" players will be clearly identified, namely:
i. Freezes
ii. Sister
iii. CIF Player
iv. Buddy Player (see l below)
h) The draft procedure for sisters in the same division should be rated by the managers before the draft (i.e. pitching callbacks or the time and place to be determined by division agent). Each manager would rate each sister and the round each sister should be selected. An average round of each sister would be selected and then the difference of the two average rounds would be used to offset the selection of the second sister.
i) Any team not represented at the draft will have its order of selection determined by blind draw and drafted by Agent or person appointed by Agent. The Agent may request, manager’s draft lists in order to draft a non represented team.
j) A “buddy” option may occur at the 10U National, 12U National, 8U, and T-Ball divisions at the Agents discretion.
2. Completion of the "draft" selection
a) Following the selection of a player during the "Open Draft", the Division Agent will record the player's name and tryout number on the team roster.
b) The name of the player chosen will be deleted from the Master Group List to preclude that player from being drafted by any other team.
c) The Manager or the Coach will receive the cards containing the player's name, address, phone number, school, grade level and parent's name for their official team roster.
3. CIF players
a) It is recognized that teams may select a player identified as a CIF player. Should that player actually become a CIF player, that team will be short a player or players. The CIF player(s) will join their team at the completion of their season of sport at the school, which they attend. It is suggested that no team have more than two (2) CIF players.
E. Additional Team Formation Requirements
1. Results of the Team formation shall be binding and documented. There shall be no trading of players, between managers, in any division. Movement of players by the agent is not considered a trade.
2. Each team shall be made up of properly registered players.
3. CIF players shall join their PYLGSA team upon completion of their season of sport at the school, which they attend.
4. All teams shall be formed no later than the first Saturday in February.
5. A complete list of current team rosters shall be maintained by the Division Agent in each division and the Registrar.
6. No Manager or Coach may drop or dismiss a player from a team.
a) All player problems must be presented to the appropriate Division Agent.
b) Problems, which cannot be settled by the Division Agent, will be settled by the Board.
F. Resignation of players
1. Any player, leaving a team for any reason should complete the Exit Form provided by the Association.
a) The Exit Form shall be competed by the player and the parents.
b) The Manager/Coach may submit an Exit Form for the resigning player, if they wish.
c) Completed forms should be mailed to:
Placentia / Yorba Linda Girls Softball Association
18340 Yorba Linda Blvd., Suite 107-434
Yorba Linda, CA 92886-4058
2. Any player, who has resigned from a team will be placed last on the waiting list and may only join another PYLGSA team with the Division Agent and Registrar’s approval.
G. Registration Refunds
1. Granted to Participating Members who are not placed on teams by mid season per PYLGSA POLICY Section 4, C, 4.
2. Given to Participating Members, who cannot play because of serious injury or illness occurring prior to opening day.
3. Given for other circumstances, subject to Board review and approval.
4. All refund requests shall be submitted in writing by the parents or legal guardian of the resigning member. Requests shall be submitted to the Board.
5. All refunds must be approved or disapproved by the President of the League.
H. Waiting List
1. Established for each division by the Registrar and Division Agent, including a separate list for each conference within a split division.
2. Shall consist of players who have signed up after the registration cutoff , not been placed on teams, or who have resigned from a team and have been approved by the Agent and the Registrar for placement on the waiting list.
3. It is the responsibility of the Registrar and respective Division Agent to evaluate each player and place them on the appropriate waiting list.
I. Replacement of Players
1. In the event of a loss of a player other than injury, the Manager/Coach must immediately request replacement of that player from the waiting list.
2. Request shall be made to the appropriate Division Agent.
3. Division Agent will replace a player with a player from the appropriate list maintained by the Registrar in order of registration.
4. Replacement player must be included on the official team line-up within seven (7) days of assignment to that team. They may be included on the team line-up and play in games prior to the seven (7) day period at the discretion of the Agent and Manager.
5. No replacement players will be required for lost players after mid season per PYLGSA POLICY Section 4, C, 4.
6. Failure to comply with this policy will result in the forfeiture of all games played during the time the team did not maintain the required number of players, providing:
a) Players were available from the waiting list.
b) Division Agent had not been notified.
7. Failure of the Division Agent to provide for replacement of players will not result in forfeiture.
8. Requests for player replacement shall be filled in the order that they were received by the Division Agent.
9. If the waiting list for a Conference is empty, the Manager of the team in question has the option of taking either no replacement or the next qualified player on the other Conference's waiting list.
a) The player must also agree to play in the other Conference.
b) A team may not have more than two (2) openings on their team under the above provisions.
c) A first year player will not be placed on a Competitive Conference team without the Manager and Division Agent agreeing that the player is comparable to a final round draft player in that Conference.
J. Injured players
1. Any injury to a PYLGSA participant occurring during a game, practice, or Association function shall be reported to the Association Secretary immediately.
2. The Association Secretary shall maintain a record of the type of injury and its cause. This information will be used to assist the VP of Operations in developing an Association Safety Program.
3. If a player is injured and if the condition of the player is questionable, it is recommended that the player sit out the game or practice, rather than risk further injury.
4. Maintaining an injured player on a Team roster:
a) An injured player that will be out for less than half of the season will remain on the team roster. In the case of ASA All Stars, the season will be defined as beginning at the first tournament in which the team participates and ending with the ASA District Tournament.
b) If an injured player will miss more than one half (1/2) of the season, the player will be dropped from the team if there is a waiting list and remain on the roster if there is not one. If dropped, the player can asked to be placed at the end of the waiting list or resign. An injured player may not be placed on a team until this player is completely healthy to practice and play softball.
c) The Division Agent must approve any team changes due to injury.
5. A Division Agent may request a letter from the physician of any player to determine the physical ability of that player to Participate in Association activities.
K. Player Suspension
1. If a player is insubordinate to the Manager or Coach, willfully violates PYLGSA Rules and Policies or fails to attend their team's games or practices, the player may be suspended for one game.
a) If a suspension occurs, the Manager/Coach will immediately inform the parents of said action and discuss the situation resulting in this suspension.
b) The Division Agent should be informed of the suspension within 24 hours and within 72 hours, receive a letter from the manager detailing the events leading to the suspension and who was informed of the suspension.
c) The Manager/Coach and parents should first attempt to resolve the problems resulting in the suspension and if unable to agree on a solution, the Division agent will intervene.
d) The Division Agent must present the problem and suspension to the Board.
e) The Board may take whatever action determined appropriate, including expulsion.
2. Should a player be expelled from PYLGSA, no part of her registration fee shall be returned.
Section 5: Team Staff Positions And Requirements
A. Official Manager /Coach
1. Must be 25 years of age, prior to the first day of practice.
2. They must be approved by the Agent, VP of Operations, and Director of Coaches with the President’s concurrence.
3. Must have passed an ASA Background Check.
B. Additional staff members to be selected by the Manager/Coach.
1. Assistant Coach(es)
2. Team Parent
3. Scorekeeper
4. Team Father (Field Representative)
5. Team Reporter
C. There should be a female over the age of 18 present at all team functions.
D. There should be a least one person present at all team functions, who has passed an ASA Background Check.
E. Each team must have a minimum of three (3) team staff members including the manager, head coach and team parent, with passed ASA Background checks.
Section 6: Staff Duties
A. Manager and Coach
1. Organize a team of players to the best of their ability.
2. Responsible for all decisions involving the players, starting line-ups, positions, substitutions, game plans and base coaching.
3. Responsible for their conduct and the conduct of their team members, staff, parents and spectators during all games and practice.
4. Submits the names of all staff members, their addresses and phone numbers to the Division Representative.
5. Knows and enforces, when necessary, all rules, regulations and policies as they apply to their team and Division of play.
6. Responsible for the completion and submission of all Association forms, such as line-up cards, scorecards, exit forms, All Star Ballots, etc.
7. Keep current and complete team records, such as; team roster, uniforms, fund raising, and statistics, etc.
8. Disseminates all information to their players from the Board.
9. Attends all Managers and Coaches meetings, team games and Association events.
10. Have the medical consent forms for their team in their possession during all practices, games and Association events.
11. Distributes uniforms at the beginning of the season.
12. Returns all Association equipment used by their team promptly at the end of the season.
13. Sees that no player is left unattended after games and practices.
14. Organizes the team and practices.
15. Coaches softball skills and fundamentals of the game.
16. Contacts Director of Coaches regarding conflicts between the Manager and Coach.
B. Assistant Coach(es)
1. Assists the Manager and Coach with all games and practices.
2. Helps teach softball skills and game fundamentals.
3. Knows the rules, regulations and policies of the organization.
4. Encouraged to attend all practices and games.
C. Team Mother
1. Assists the Manager/Coach with Team records and telephoning.
2. Handles all records for special Association activities, such as Ways and Means projects.
3. Establishes the team refreshment schedule, if desired by the team.
4. Responsible for the completion of the team banner, if desired by the team. Expense of the banner shall be shared by the team.
5. Plans team parties and picnic, if desired by the team.
6. Coordinates helpers for Association activities as requested by the Manager/Coach, Division Agent, or Director of Team Mothers.
7. Should have at least one (1) female over the age of eighteen (18) at all games and practices.
D. Scorekeeper
1. Keeps score at all games in the book provided by the Association.
2. Knows the rules of the game.
3. Keep accurate records.
4. Encouraged to attend the scorekeeping clinic. All novice scorekeepers must attend the scorekeeping clinic.
5. Assists the Manager/Coach with team statistics.
6. Attends all games. Make arrangements for a substitute scorekeeper if they will be unavailable for the game.
7. The home team is responsible for keeping the official game time and score.
8. The visiting team is responsible to keep innings played report.
E. Team Parent (Field Representative)
1. Helps prepare the fields prior to Opening Day.
2. Helps chalk the fields and set up bases when such help is needed. Assists in returning Association equipment to bins at the end of Association games for the day.
3. Encourages all members of the team to clean field areas at the conclusion of all games.
Section 7: Team Staff Responsibilities (Manager/Coach, etc.)
A. Set a good example in citizenship, friendship, sportsmanship and leadership.
B. Use patience, humor and constructive criticism when working with the team.
C. Encourage fair competition and good sportsmanship.
D. Encourage the use of correct language. Abusive, obscene language will not be tolerated.
E. Expected to follow all rules, policies and Bylaws.
F. Expected to sign the Coaches Code of Conduct and conduct themselves in a manner that will be a credit to the association and consistent with the Code. Failure to do so can result in removal from the team staff by the Board and/or termination of membership from the Association.
G. Expected to conduct a proper warm-up for the players before every game.
Section 8: Season Of Play
A. The regular playing season shall be determined by the Board.
B. Practices
1. Practice times and fields will be assigned to each team by the VP of Operations.
2. The first official day of Association practice will be announced by the Board to the Managers of all the divisions.
3. No more than three (3) mandatory practices per week for each team is allowed.
4. Once the season has opened, there shall be no more than a combination of three (3) games and/or practices per week for each team. Practices in excess of this combined total (3) shall not exceed four (4) games and/or practices and the fourth shall be attended on a voluntary basis.
5. In the event that a PYLGSA function has been scheduled on a practice day, practices shall be canceled or rescheduled following the league event. Failure to adhere to this policy will result in a next league game forfeiture.
C. Association Members Responsibilities Concerning Practice and Playing Fields
1. Each team must clean the field after its game. It is the responsibility of the Manager/Coach to see that this is done.
2. Members are requested to:
a) Use the trash cans provided at the fields. If no trashcans are available, the team should be responsible for providing trash bags.
b) Keep the restrooms clean.
3. No animals, bicycles, skateboards or vehicles of any kind are allowed on the playing field.
4. No alcoholic beverages are permitted at games or practices.
5. Failure to comply with the above requests can result in the loss of the use of the field.
D. Schedule of Games
1. The VP of Operations shall be responsible for the scheduling and rescheduling of all games.
2. The Board shall publish an approved schedule of games as recommended by the VP of Operations.
3. It will be mandatory to play the games as scheduled, unless the game can be rescheduled as permitted by current Association Policy.
4. 16U teams will play other leagues during the regular season. These games will be scheduled by their Agent. With Board approval, the Agent may schedule 14U teams to play other leagues during the regular season. Rules of play will be determined by all participating leagues.
E. Game Rescheduling: Postponement
1. Due to the large number of games and a limited number of days in which to schedule these games, games will only be rescheduled due to a school or an organized community activity that causes the team to have less than eight (8) players or by Board decision for the game to be postponed. (Inclement weather for example).
2. Procedure for rescheduling Postponed Games:
a) Manager/coach requesting the rescheduling of a postponed game must contact and submit a Request for Rescheduling" form to the VP of Operations no less than fourteen (14) days prior to the scheduled game.
b) The rescheduling form must contain a list of the girls who will be absent from the game and along with the cause of each absence.
c) Failure to comply with proper submission of a request will result in no reschedule.
d) The VP of Operations will select the new game time and date, notify the Chief of Umpires for rescheduling of umpires and notify the Division Agent of new game schedule.
3. Game Rescheduling: Same-day time change
a) Under extenuating circumstances a Manager/Coach may seek to obtain a new time for his/her game on the day which that game is originally scheduled
b) This request shall be made to the Division Agent in writing at least seven (7) days prior to the affected game. Ordinarily, this request will involve trading game times with other schedule teams so as to not to interfere with the umpiring schedule.
c) This request will be approved only if all involved parties can reach agreement on the newly scheduled game times.
4. Deviation of Rescheduling
a) Any deviation of Game Rescheduling Policy must be submitted to Board for approval.
F. Forfeits
1. A team forfeits their game if the team cannot field eight (8) players at game time.
2. A forfeit will occur if the Manager and Coach of one (1) team are both expelled from the game for unsportsmanlike conduct.
3. Teams must report to the playing field ready to play unless previously officially notified by the Director of Coaches or VP of Operations. Failure to follow this rule shall result in forfeit.
4. Failure to play each player as listed on the line-up card as available to play the required minimum number of innings will result in a forfeit.
5. Falsified Reschedule Requests will result in forfeit.
G. Game Cancellation
1. The President, VP of Operations, VP of Administration, or VP of Support has the authority to cancel games in cases of bad weather or other extenuating circumstances.
a) A decision to cancel shall be based a field conditions and the safety of the Participating Members.
b) Managers/Coaches will be officially notified of a game cancellation by the VP of Operations or Division Agents.
c) Managers/Coaches must notify each member of their team once official cancellation notice has been received.
2. Managers/Coaches must not assume a game has been canceled. (See PYLGSA POLICY Section 8, F, 3).
3. The VP of Operations shall reschedule any postponed or canceled game, as long as it does not conflict with any regularly scheduled game.
H. Scorekeepers Report
1. Reports must be filled out by the Umpire, signed by the Manager/Coach of both teams, and submitted to the Scorekeeper's box immediately after the game.
I. Divisional Playoff Procedures 8U – 12U Divisions (Spring)
1. Association standings shall be kept and be based on a win percentage system, and determined with the following formula; Wins will receive 1 point, ties will receive 0.5 point, and losses will receive 0 points. This will then be divided by the total number of games played to determine the win percentage.
2. The length of, or number of games in, each half of the season shall be determined by the league scheduler and VP of operations.
3. At the end of the regular season, the team in each division (8U East, 8U West, 10U, 12U) with the best highest percentage shall be declared the regular season divisional winners.
4. At the end of the regular season, a single elimination playoff will be held.
a) All teams will participate in the playoff.
b) Teams will be seeded into bracket play, based on their regular season win percentage.
1)The bracket will be released at the beginning of the regular season.
5.The first place and second place team of the playoff shall be declared the first and second place overall season winners.
6.All ties for regular season winners, and divisional champions will be broken with the following criteria;
-Win Percentage (If No Tie)
-Head to head (if only 2 way tie)
-Runs Allowed
-Runs Scored
-Coin Toss
7.The Board shall have the authority to alter the above procedure under unusual or inequitable circumstances.
J. Protests
1. The VP of Administration shall act as Chairman of the Protest Committee. The committee shall be appointed by the President and be comprised of two (2) other General Members of the Association not participating in the division from which the protest emanates
2. Procedure for Protests:
a) “Protests” may occur with the misinterpretation of Association Supplementary and/or ASA Rules.
b) The umpire and opposing manager must be informed of the Manager's/Coach's intent to protest at the time the incident occurs per rule book. This intention should be marked on the game score sheet.
c) A written protest of a game must be submitted to the Protest Committee within forty-eight (48) hours of the conclusion of the game. A fee of $25.00 must accompany this protest.
i. If the protest is upheld, the fee will be refunded to the Manager/Coach.
ii. If the Protest is lost, the fee is put into the Association treasury.
d) The written protest may be submitted to the 2nd Vice President or mailed to:
Placentia / Yorba Linda Girls Softball Association
Protest Committee
C/O 2nd Vice President
P.O. Box 423
Placentia, CA 92871
e) The Protest Committee shall consult with the opposing Managers/Coaches before making a decision.
f) The Chairman shall:
i. Inform the Secretary that a Protest Committee meeting has been held.
ii. Announce the final decision of the Protest Committee and make arrangements to carry out this decision, i.e. reschedule game, consult with official scorekeeper, etc.
iii. Formally notify the Managers/Coaches of both teams involved in the protest of the committee’s decision.
Section 9: Association Awards
A. Awards shall be awarded to all Participating Members of PYLGSA.
1. Awards will be given to 1st and 2nd place teams in each conference except clinic divisions where no standings are kept. A clinic division is defined as a division where teams are formed by location instead of by the tryout/draft process.
2. Participating Members whose team does not finish in the top positions in their division shall receive a participation award.
3. Awards shall be awarded to each team upon the return of all Association equipment to the proper chairperson.
Section 10: Uniforms
A. Each Participating Member shall be responsible for the care and condition of their uniform.
B. Participants are to follow the Laundry instructions printed on the uniforms.
C. Only Uniform shirts may be altered with a player's name and/or team name only.
D. Should a uniform become ripped, torn or damaged in any way during the season, do not attempt to repair the uniform. Contact the Uniform Chairperson for further instructions.
E. There shall be a spending limit set by the Board of Directors for team uniforms.
F. There shall be no outside sponsorships to raise money for individual team functions or uniforms.
Section 11: Equipment
A. The Manager/Coach shall be responsible for all equipment used by their team, which is owned and distributed by the Association.
B. All Association equipment must he accounted for by the Manager/Coach when returned at the end of the season.
C. Managers/Coaches may be assessed for lost or damaged equipment at the end of the season.
Section 12: Complaints
A. Complaints concerning violations of Bylaws, policies or rules by a player, parent, Manager, Coach, spectator, umpire or any other person, may be sent to:
Placentia / Yorba Linda Girls Softball Association
C/O President
18340 Yorba Linda Blvd.
Suite 107-434
Yorba Linda, CA 92886-4058
B. The member, making the complaint, will be notified of receipt of the complaint and any action, if deemed necessary by the Board, to be taken.
Section 13: Umpires
A. The League will schedule an ASA Certification class for the purpose of training Umpires for the current season of play. Fees for this training and certification will either be paid up front by the person taking the training or the League will pay the fee with the Umpire receiving reduced pay for games called until the League is reimbursed.
Section 14: American Pitching Pool
A. A pitching pool consists of the top pitchers in a division based on the number of American teams.
1. All players who want to pitch must tryout as a pitcher.
2. All pitchers will pitch five balls at tryouts. Managers will then determine who they want to see for a second tryout. Those pitchers will come back at make up tryouts and throw twenty pitches.
3. If both manager's/coach's daughters are determined to be pool pitchers then the manager and coach may not coach together.
4. Managers will select a minimum of 2 pitchers per team in the division to return for pitching callbacks. From this pool of pitchers, a pool of impact pitchers equal to the number of teams in the division will be selected by the division agents and DOC. If DOC has a child playing in division, VP operations or president will assume his role in the impact selection process. If a player is selected as an impact pitcher and chooses not to play in the American conference, she cannot pitch.
5. A player who has never pitched in the American or National conference in any prior season, including games, scrimmages or practices is eligible to pitch in a game even if the player has never attended pitching tryouts. This eligibility will be contingent upon the independent evaluation of that player/pitcher by the division agent prior to that player pitching in a game.
Section 15: Team Funds
A. A team fund may be established for the following approved items.
1. Banner
2. Snack Bar Tickets
3. Visors, Hats or lettering
4. Sleeves or cold weather apparel.
5. Team Party.
6. Spirit themed or patterned socks, which may be worn in games in place of league issued solid socks.
B. The limit of the team fund amount shall be set by the Board of Directors and may change from year to year. All the money in the team fund must be spent directly on the players, in equal proportion.
C. The team fund amount shall not exceed $40.00 per child.
Section 16: Intra-City All-Stars
A. Objective of the Intra-City All Stars Program is to provide an opportunity for National Conference players in the 8U, 10U, 12U, 14/16U Divisions who have distinguished themselves during regular season play to engage in post-season intra-city all star tournament play.
B. Selection of Intra-City All-Stars should be on the basis of performance and good sportsmanship, as rated by the Manager and Assistant Coaches and Team Scorekeepers of their respective regular season teams.
C. Teams will consist of 12 players each. Six (6) players from each team in the Division will be added to the pool in order to form the intra-city all-star teams. If there are an odd number of teams in a given Division, the numbers will be adjusted accordingly.
D. Intra-City All Star Chair will oversee the formation of teams and selection of Managers and Assistant Coaches, based on league standings.
E. Intra-City All-Star jersey shirts will be purchased by the League and may be kept by the players.
Section 17 : Travel Ball Policy
A. Any travel team or travel team in the process of forming found in violation of So Cal ASA Manager/Coach Agreement regarding recruitment policy will lose or may be denied affiliation with PYLGSA. In particular, a team (manager or agents of a manager) which is found to be recruiting players for a travel ball team before July 1st of the current year or before the end of ASA Championship Play, whichever occurs last, will forfeit the PYLGSA affiliation privileges. Please refer to Travel Ball Policy Agreement.
Section 18: Miscellaneous Policies
A. PYLGSA does not approve or disapprove of any photographers. An ASA background check must be submitted to the League by any photographer that wishes to take photographs for a commercial purpose of any PYLGSA player or team on a PYLGSA permitted field. Once the background check has been approved by ASA, the photographer must wear an ASA Photo ID card that is visible while on any PYLGSA permitted field. It is the sole responsibility of any photographer to comply with all local, state and federal laws and regulations regarding commercial photography, including, but not limited to, obtaining valid model releases where required.
B. A husband and wife serving on the PYLGSA Board of Directors cannot both have signing rights on any league bank account. The next person in the chain of command will have the signing rights.
C. When Board members receive, transfer or deposit cash the following policies shall be observed:
1. All monies received or given to a Board member shall be reported at the next scheduled Board meeting. If the
next scheduled Board meeting cannot be attended, the information shall be given to another Board member (who may
make the report for the absent person). The Secretary and Treasurer will be copied on this communication, and the
Secretary will note all such cash transfers for the Board meeting minutes.
2. All monies received by a Board member will be reported and include: 1) the exact amount (specifying cash, credit card,
check amounts) given to the Treasurer for deposit; 2) the date and place said monies were given to the Treasurer (if
not done at a Board meeting).
3. The Treasurer shall communicate to the Board (or Secretary, if transfer of funds occurs at a time and place other
than scheduled Board meeting) the amount and date of deposits of these funds. If the deposit has not yet occurred,
the Treasurer shall communicate the expected date of deposit and confirm once it has been completed.
Section 19: Sponsorship Reimbursement